How to Hold a Breakfast Fundraiser
"How to hold a breakfast fundraiser" is a question that often comes up as you start to consider the various options for your upcoming fundraising campaign. There are a number of excellent ways to raise funds for your charity or cause such as: hosting a walk-a-thon, planning a charity golf tournament, or simply sending a donation request letter to solicit needed funds from the community. The nice thing about a breakfast fundraiser, is that it does not take nearly the amount of time to organize as a large fundraising event, but it still raises significant funds while bringing members of your organization and the community together in a social setting. In order to be successful, however you must be organized. Below are some basic guidelines to better help you answer your question, "how to hold a breakfast fundraiser?"
Planning Your Breakfast Fundraiser
In order to host a successful fundraising event, you must plan and prepare. This starts by bringing a team of individuals together to brainstorm ideas, set budgets, timelines, and assign responsibilities. By allocating different duties to each individual, members do not feel overwhelmed and can take ownership of their part in the big picture. Perhaps someone can manage the fundraising website, where someone else works directly with the volunteers. Another person can handle securing a location and purchasing all the necessary materials, where someone else takes control of fundraising event promotion.
Fundraising software tools can help your team manage these various details: from event registration, volunteer sign up, processing online donations, and managing communications. These tools can help you cross your "t's" and dot your "i's" increasing your efficiency and allowing you to raise more money for your cause!
Promoting the Fundraising Event
Once you've decided to host a breakfast fundraiser and solidified the details of your event, you now need to promote it! Distributing flyers and putting up road-signs the day of help... but you'll want to inform people prior to the event so they can plan to attend. Create a press release that informs people in your community about how their presence at the event can help make a difference for your cause. Be sure to include basic event details so they can mark their calendars. Invite media to attend. This creates a wonderful opportunity to share a story about community goodwill, and also provides a great opportunity for news photos. Be sure to allow for donations after the event! This way if someone had to miss the pancake breakfast fundraiser, or if a reporter chooses to run a story following the fundraiser, they can give people an opportunity to make an online donation by providing a link to your fundraising website.
Day of Event Operations
Make sure you are prepared the day of the event. Arrive early to be sure that everything is set up before guests arrive. Do a "run-through" with volunteers. Walk through registration, serving breakfast, cleaning up, and hosting any other fundraising activities happening in conjunction with your event such as a fundraising raffle. Walk through different scenarios... what happens if media arrives? Who is in charge of re-filling coffee and juice containers and stocking silverware? Be sure to cover all the possibilities so you can execute a successful fundraising event. If you have event sponsors, be sure to put up signage where necessary, and make an announcement during the event to thank attendees, donors, volunteers and sponsors.
Additional Ways to Raise Funds
A breakfast fundraiser provides an excellent opportunity to raise additional funds. Since you've gathered numerous community members in one area, it's a perfect time to host a silent auction. Of course, this takes a little planning as well. Your organization would need to solicit donated items prior to the event to auction off for your cause. Auction items can include: gift certificates, sports memorabilia, theater tickets, etc. Display items during your event with silent auction bid sheets where people place bids to win auction items. If you don't have time to organize a full auction, fundraising raffles can be fun as well. Here you sell raffle tickets for a "chance to win" and then randomly select winners during the event. You can also create some fun contests and games. For more creative fundraising ideas, visit our resource center.