Fundraising and charity golf tournaments are a fantastic way to raise funds, especially if you have a strong network of supporters with an avid passion for grabbing their clubs to head to the greens. While fundraising software can often handle many complexities that come with different fundraising efforts, golf tournaments often have intricacies that require special features. Here we detail the features of the best charity golf tournament software for you to discover.
8 Features of the Best Charity Golf Tournament Software
DoJiggy has been offering industry-leading golf tournament software since 2003, and shares with you some key features and tools to keep in mind when choosing the best charity golf tournament software to assure your game is perfected to the tee.
1. Supports Complex Player and Team Registrations
Golfers like to play with friends and will often register for tournaments in foursomes. Be sure your golf tournament website can offer them a discounted rate to bring along a few friends. For ticketing purposes, having multiple pricing tiers for your registration is an important feature to look for. Also, charity golf tournaments can be much more interesting when you’re able to usher in more players, especially considering ways to maximize your donations. Multi-flight or multi-course tournaments are a great option to do both, but can your software handle it? Keep an eye out for how versatile the registration can be for your tournament and search for the software option for players to register for different flights or courses to minimize the headache in your event logistics.
2. Sponsors Make the World Go Round
Sponsorships generally make a grand impact on fundraising goals for successful tournaments. Make sure it is simple to create and sell sponsorship packages that are easy on the eyes when presenting these packages. Can they register an included foursome when purchasing a sponsorship? Many charity golf tournaments include teams as part of a sponsor’s benefit package. Once you’ve nailed down some generous sponsors, can you easily promote them on your tournament website? These questions are important to consider since sponsorships can make up a good percentage of your fundraising goals and you want to make a good impression that allows you to re-sign them for next year’s event.
3. Sell Those Products
Another way to maximize your charity golf fundraising efforts is to sell golf related merchandise and products. This helps with promoting your brand, since often times your merchandise will also have your organization’s logo or event name on it. Many fundraising golf tournaments sell mulligans, which cost your organization nothing and offer golfers a re-do on a bad shot. Raffles are another popular item at fundraising golf events or golf marathons, and why not sell your tickets online? Can your software sell these without a hitch? Hand-in-hand with selling merchandise, can your software also handle inventory management? The best charity golf tournament software will make sure that you don’t accidentally oversell because you can’t manage your inventory adequately in the software.
4. Mobile-Responsive Design & Beautiful Tournament Websites
When looking for the best charity golf tournament software and hosting a golf outing, your organization’s reputation is on the line. Your organization wants to create a great user-experience from online registration to event day to post-event followup. Don’t choose software that doesn’t make your organization look great. DoJiggy’s golf tournament management software is mobile-responsive to look great and allow for easy registration, on any device. Our golf tournament website template builder allows your organization to start with a great website and customize the experience to match your organization’s branding standards.
5. Volunteer Management Functionality
There’s a lot of work to go around when ramping up the fundraising efforts for your charity golf day, and day of event operations are the most important for volunteer involvement. Don’t fall short with your golf tournament management software features and purchase one that comes without a volunteer registration and management feature. Great volunteer management features include easy sign-up for interested volunteers, data collection of their interests and skills and the ability to assign tasks without complications.
6. Administrative Ninja Capabilities
When organizing golf outings, it takes more than a one-person show to run everything smoothly from behind the scenes. If there are several people involved in organizing a non-profit fundraising event, allowing multiple-user administrative accounts may be a vital feature to have in your software. One feature for this capability that contributes to being one of the best charity golf tournament software would be whether you can adjust different access and permissions for each administrative user. In the technical world, sharing a password is the same as sharing your toothbrush with people. Giving each necessary team member their own account will make your life easier when organizing and promoting the tournament.
7. Premium Email Communication Features
As the big day comes near, changes can come up and updates may need to be communicated. Don’t fuss with a software that doesn’t allow for easy mass email communication from within its interface. Streamlining everything is one of the key aspects that make up the best charity golf tournament software platforms. This means that not only should you be able to plan all of the logistics for your golf tournament, but you should also be able to communicate with your registrants, team captains, sponsors, volunteers and more. The interface should be fluid and organic to use.
8. Make Sure You Always Know the Numbers
One of the most important features that your software for golf tournament management should have is instant and up-to-date reporting on all the facets of your charity golf tournament. This includes:
- Golfer and foursome registration reporting,
- Sponsorship sales,
- Related product sales (raffles, dinner only tickets, mulligan packages and more),
- High-level sales reports to see the overall financial progress of your event,
- Up-close reports to see progress in specific areas,
- Financial tracking to see who has paid and show still owes a check,
- Multi-course or multi-flight reporting for larger tournaments,
- Fundraising reports for individuals and teams (for golf marathons).
Having all the numbers and updates is an essential part of financial event planning with your team or board members, so be sure your golf software comes fully-stocked in the arena of reporting. As well, solid registration reports are needed by the golf course in advance and for event registration purposes.
Of course, using generic software for fundraising is an option, but why do this when our Golf Pro software was designed specifically for fundraising golf events? We have hosted thousands of charity golf events and can assist with tackling your needs with our innovative golf tournament software. Not only do you get access to a professional and easy-to-use charity golf tournament software that offers the features mentioned above, but you also get stellar support for all your fundraising needs. From planning to online reports to communicating with donors, everything is streamlined to meet the multifaceted needs that are involved in creating a successful charity golf events.