CheckList for Hosting a Charity Poker Event

  • Establish Goals:
    • What is the purpose of your event?
    • How much money you want to raise?
    • What is your budget?
  • Establish Timeline – you’ll want at least 60-90 days for planning
  • Select a leadership team including: Tournament Director, Sponsorship Director, Marketing Manager (for media relations and promotions), Prize & Gift Coordinator, Volunteer Coordinator, etc.
  • Choose a tournament date and location, Make sure legally you are able to host a gambling event at the location selected, and obtain necessary permits.
  • Develop a list of potential sponsors and create sponsorship packages
  • Develop promotional materials including: fundraising event flyers, tournament brochures and event signage (include sponsor logos)
  • Create player package including registration instructions, tournament rules, event activities, prizes, etc.
  • Set up website for registration and processing secure payments (This is where DoJiggy’s online fundraising software can help!)
  • Recruit players: radio, local news calendars, networking emails, sponsors, volunteers, etc.
  • Send out press release to all media. Make sure to include the reason funds are being obtained and how it will help your cause
  • Create a fun and exciting environment with special activities: i.e. Fundraising Raffle, Silent Auction, Entertainment, Food and drinks, etc.
  • Create schedule for volunteers. You’ll need people to staff the registration table, games, food and beverage area, distribute prizes, event set-up & clean-up, etc.
  • Choose MC for the event.
  • Acquire Winners’ prizes, player gift-bags, auction or raffle items.
  • Make sure you have poker chips, cards, raffle tickets (if needed), etc. These items are often donated.
  • Outline a thorough “Event Day Schedule”
  • Make sure to Thank players, volunteers and acknowledge sponsors at the event.
  • Send out thank you letters & player surveys.
Charity Poker Events