A pancake breakfast fundraiser is a wonderful way to raise money for schools, churches, and other community groups. The concept is simple, find some chefs and volunteers to sell tickets, gather your community together and raise money by serving a pancake breakfast. Waffles, fruit, and breakfast meats work, too. Charge an admission fee that will go towards your charity or cause, and be sure to provide other fundraising opportunities during the event.
Hosting a Breakfast Fundraiser
There are a number of steps you’ll want to follow to help you plan, promote, and manage your pancake breakfast fundraiser. Be sure to be organized so your event runs smoothly. By utilizing fundraising software, you can create a website for your pancake breakfast where you explain the cause of the fundraiser, who will benefit from the money raised, and how people can help. You can post the breakfast menu, list serving times, and the event location. You can also post photos, promote sponsors online, and provide an option for people to make online donations if they are unable to attend the event. Be sure to encourage people to share your website link with family and friends via our easy social media tools.
What You Will Need for a Pancake Breakfast Fundraiser
We’ve broken the pancake breakfast down to its most simple ingredients – location, ticket sales, menu, and volunteers to make it all come together.
Find the Breakfast Venue
To host a pancake breakfast, you’ll first need to find a place to hold the event. Look for a large open area, such as a school cafeteria, which would be perfect for a school fundraiser. It certainly helps if the location also has kitchen facilities, but this is not 100% necessary. There are plenty of portable frying pans that can be used to make pancakes as long as you have power outlets. You can also rent large tubs and fill them with water to soak and wash dirty dishes. This would allow you to host the event outside if you want. If it is a church fundraiser, there is often a gathering place for church attendees following Sunday services. This would be an excellent opportunity for a pancake breakfast fundraiser as you already have a number of people gathered in one place.
Sell Tickets Online
The best way to securely sell pancake breakfast tickets and get money upfront to cover your breakfast costs is by selling tickets online. We can help with easy, free websites for fundraising events. Another opportunity to consider is incorporating additional ways to raise more funds at your event by hosting a silent auction or fundraising raffle. These fundraisers can be incorporated into your online presence and are also entertaining for breakfast guests.
Purchase Breakfast Food and Supplies
Once you have an idea of how many people to expect at your breakfast, you’ll need to purchase a lot of pancake mix, butter, and syrup. You’ll also need some orange juice, tea, and coffee. Consider offering some other items as well to make the breakfast more gourmet. If berries are in season, partner with some local farmers to see if they can donate some baskets of fresh berries. Often you may be able to get some of these items donated. Reach out to a local coffee shop to see if they are interested in donating coffee for your fundraiser and becoming a sponsor of the event. The lower your out-of-pocket costs, the more money you raise. Don’t forget some of the basics such as cook wear, kitchen utensils, plates, napkins, etc. The necessities for any meal!
Recruit Great Volunteers
You will likely need a lot of volunteers to make this type of event a success. You need people to set up the breakfast area, make the pancakes, serve the food, stock the tables, welcome guests, collect money, run entertainment and raffles, and clean up. You can also recruit volunteers to help you promote the pancake fundraiser by handing out flyers the morning of the event. Be sure to have enough staff so things run smoothly. And remember to encourage volunteers, sponsors, and members of your organization to help spread the word. Your pancake breakfast fundraiser is a representation of your organization, so the more prepared you are, the chances are your fundraiser will be more of a success.
We’ve provided even more detailed guidelines on how to hold a breakfast fundraiser here.