A pancake breakfast fundraiser is a wonderful way to raise money for schools, churches, and other community groups. The concept is simple, find some chefs and volunteers to sell tickets, gather your community together and raise money by serving a pancake breakfast. Waffles, fruit, and breakfast meats work, too. Charge an admission fee that will go towards your charity or cause, and be sure to provide other fundraising opportunities during the event.
Hosting a Breakfast Fundraiser
You’ll want to follow several steps to help you plan, promote, and manage your pancake breakfast fundraiser. Be sure to be organized, so your event runs smoothly. By utilizing fundraising software, you can create a website for your pancake breakfast where you explain the cause of the fundraiser, who will benefit from the money raised, and how people can help. You can post the breakfast menu, list serving times, and the event location. You can also post photos, promote sponsors online, and allow people to make online donations if they cannot attend the event. Encourage people to share your website link with family and friends via our easy social media tools.
Steps to Make a Great Pancake Breakfast Fundraiser
We’ve broken the pancake breakfast down to its most simple ingredients to make it all come together. You’ll need to consider the event location, ticket sales, menu, and volunteers to make it happen.
Find the Breakfast Venue
To host a pancake breakfast, you’ll need to find a place to hold the event. Look for a large open area, such as a school cafeteria, which would be perfect for a school fundraiser. It certainly helps if the location also has kitchen facilities, but this is not 100% necessary. Plenty of electric skillets and portable frying pans can be used to make pancakes as long as you have power outlets. You can also rent large tubs and fill them with water to soak and wash dirty dishes. This will allow you to host the event outside if you want.
If it is a church fundraiser, there is often a gathering place for church attendees following Sunday services. This would be an excellent opportunity for a pancake breakfast fundraiser, as you already have a number of people gathered in one place.
Sell Tickets in Advance
The best way to securely sell pancake breakfast tickets and get money upfront to cover your breakfast costs is by selling tickets online. We can help with easy, free websites for fundraising events. This way, you won’t have to handle so much cash at the event, and you’ll have a better idea of how many people to expect.
Another opportunity to consider is adding more ways to raise funds by hosting a silent auction or fundraising raffle. These fundraisers can easily be incorporated into your online presence and are also entertaining for breakfast guests.
Purchase Breakfast Food and Supplies
Once you have an idea of how many people to expect at your breakfast, you’ll need to purchase a lot of pancake mix, butter, and syrup. You’ll also need some orange juice, tea, and coffee. Consider offering other items as well to make the breakfast more gourmet. If berries are in season, partner with some local farmers to see if they can donate some baskets of fresh berries. Often you may be able to get some of these items donated. Reach out to a local coffee shop to see if they are interested in donating coffee for your fundraiser and becoming a sponsor of the event. The lower your out-of-pocket costs, the more money you raise. Don’t forget some of the basics such as cook wear, kitchen utensils, plates, napkins, etc. The necessities for any meal!
Recruit Great Volunteers
You will likely need a lot of volunteers to make this type of event a success. Be sure to have enough staff, so things run smoothly. You need people to set up the breakfast area, make the pancakes, serve the food, stock the tables, welcome guests, collect money, run entertainment and raffles, and clean up. You can also recruit volunteers to help you promote the pancake fundraiser by handing out flyers the morning of the event if you aren’t already sold out. Encourage volunteers, sponsors, and members of your organization to help spread the word.
Your pancake breakfast fundraiser is a representation of your organization. The more prepared you are, the chances are your fundraiser will be more of a success.
We’ve provided even more detailed guidelines on how to hold a breakfast fundraiser here.
Still Looking for Fundraising Ideas?