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How to Organize a Trivia Night Fundraiser

How to Organize a Trivia Night Fundraiser

A Trivia Night Fundraiser is a popular event in which teams compete by answering trivia questions. It allows you to raise money while providing an entertaining evening to event participants. It combines competition, learning, and social interaction, making it a fun choice for engaging a wide audience.

DoJiggy offers this complete guide to help you organize a trivia night fundraiser. You’ll learn the basics of planning your event, organizing trivia, and marketing–we’ll even tell you which snacks work best for trivia night. Best of all, you’ll see how DoJiggy gives you the tools to streamline your event management and maximize fundraising success. Let’s begin!

Benefits of Hosting a Trivia or Quiz Night Fundraiser

Hosting a trivia night fundraiser offers numerous benefits that make it an appealing choice for organizations looking to raise funds while engaging their community:

Quiz or Trivia Night Fundraiser
  • Community Engagement: Fosters social interaction and attracts a diverse crowd.
  • Educational Fun: Provides a fun learning experience and celebrates knowledge.
  • Fundraising Opportunities: Raises funds through multiple channels such as ticket sales, raffles, and sponsorships.
  • Visibility: Increases awareness of your organization and offers promotional opportunities for local businesses.
  • Flexibility: It is easily adaptable to different sizes, themes, and audiences, making it suitable for various fundraising goals.

Planning Your Event

Define Your Goals and Objectives

Begin by setting clear, achievable goals for your trivia night fundraiser. Determine the amount of funds you aim to raise and decide on the metrics for measuring your event’s success. Select a date and venue convenient for your target audience and ensure the location is accessible for all participants.

Build Your Team

Assemble a team of dedicated volunteers who will take on various roles, from planning and promotions to operations and logistics. Ensure each team member is clear on their responsibilities and equip them with the tools they need for success.

Find out how DoJiggy simplifies planning your next event!

Planning an event Team

Organizing the Trivia Questions

When creating your trivia questions, consider the following tips to ensure variety and engagement:

  • Diverse Categories: To cater to different interests, include a wide range of categories, such as the arts, history, technology, and geography. Many organizations also include categories that relate to their mission.
  • Difficulty Levels: Incorporate easy, medium, and hard questions to maintain a balanced challenge for all participants.
  • Special Rounds: Consider adding themed or lightning rounds for quick scoring opportunities.

If you aren’t particularly interested in creating the trivia questions, you can find lists online or buy a pack of questions and answers for trivia nights. 

Decide on the Trivia Format and Technology

Trivia Format and Technology

Next, decide on the format you would like to use for the trivia fundraiser. This includes whether participants will submit their answers using pen and paper or digital devices. Consider using trivia software to streamline the process and enhance participant engagement. If you are hosting your trivia night fundraiser at a local bar or restaurant, they may have this technology that you can use.

Generally, the quizmaster reads each trivia question while it is displayed on a large screen. Trivia teams turn in their answer sheets to a judge or judges or select their answer on the trivia platform. 

Recruit Event Sponsors

Next, reach out to local businesses and organizations for sponsorships. Offer them promotional benefits in exchange for their support, which could include logo placement on quiz materials and flyers, as well as mention during the event.

Read more on recruiting charity event sponsors.

Event Sponsors

Marketing and Promotion

Your fundraiser needs to develop a comprehensive marketing plan that includes both online and offline tactics. Use eye-catching promotional materials and engage potential participants through social media, email campaigns, and community outreach via flyers and bulletin boards. Your venue will certainly be able to help promote the fundraiser, so be sure to give them flyers to post.

Set up a free event registration website with DoJiggy. This will serve as your central information hub for the quiz fundraiser. Invite supporters to register their teams and purchase raffle tickets.

Venue Setup

Ensure the venue is set up to support your expected participants. Arrange seating to facilitate interaction among team members and ensure that every participant has a good view of the quizmaster and any screens used.

Check all technical equipment prior to the event to avoid any glitches. Ensure your audio and visual systems can cover the entire venue.

During the Event

Table Registration and Entry

Trivia Night Fundraiser Check In

Organize a smooth check-in process by setting up registration desks and ensuring that volunteers are trained to handle a quick and efficient entry process. By registering teams online with DoJiggy, checking in participants is quick and easy.

Hosting and Timing of the Trivia Night

Ensure that the quizmaster is engaging and articulate. They need to be able to maintain a lively pace throughout the event to keep the energy high. Timing should be strictly adhered to, keeping each segment of the event on schedule.

Enhancing the Fundraising with Additional Fundraising Opportunities

Maximize fundraising by incorporating food and beverage sales, fundraising raffles, silent auctions, and other merchandise sales. 

Snacks for Trivia Night Fundraisers

Many organizations include some basic snacks with trivia team registrations since this is a big part of the fun! You can offer snacks that align with the theme of the event, such as “Smart Cookies” or “Genius Juice,” but selling food and drinks is still a good idea to keep people around longer. 

Snacks as Additional Fundraising Opportunities

Some popular snacks for trivia nights include:

  • Charcuterie boards with cheeses, crackers, and fruit
  • Nachos
  • Guacalome and chips
  • Pizza slices or flatbreads 
  • Meatballs 
  • Tortilla espanola
  • Fruit cups
  • Desserts – think pie slices and cookies

You may be able to find a food sponsor to help with this piece. Check with area restaurants or food trucks to see if one would be willing to provide food and drinks at your fundraiser in exchange for marketing opportunities. They could also sell food or drinks, with a portion of the proceeds going to your organization. Of course, you’ll need to check all of this out with your venue, and they may want to provide the refreshments for guests.

Themed Break Activities

To keep the atmosphere lively, include themed breaks between trivia rounds. These can include mini-contests, stand-up comedy, or quick interactive games. Find ways to promote your raffles and merchandise during these breaks.

Post-Event Activities

After the event, it’s important to evaluate your event’s success. Gather feedback through surveys and ask your participants and volunteers about areas for improvement. Use this feedback to refine future events, enhancing both the experience and the fundraising potential.

Send personalized thank-you notes to all participants, volunteers, and sponsors. Acknowledge their contributions and share the event’s success in terms of fundraising and engagement. Let them know what you will be able to accomplish thanks to their help.

Feedback as a Post-Event Activity

How DoJiggy Supports Trivia Night Fundraisers

DoJiggy provides comprehensive tools and services to streamline the organization of trivia night fundraisers:

  • Livestreaming: DoJiggy’s free live streaming platform allows you to host Trivia Night Fundraisers online to include people who can’t attend in person, increasing your event’s reach and potential donations. 
  • Event Planning Tools: DoJiggy’s platform offers easy-to-use features for setting up and managing event details, including registration, ticket sales, and participant tracking.
  • Marketing Assistance: DoJiggy offers help to promote your trivia night through integrated social media tools and customizable templates for emails and web pages.
  • Fundraising Features: Supports multiple fundraising methods such as direct donations, raffles, and auctions integrated into the event platform.
  • Real-Time Reporting: Offers real-time access to fundraising progress and participant data, allowing for quick adjustments and updates.
  • Customer Support: Provides guidance and support to ensure your trivia night is a success, from planning through execution.

These tools help ensure a successful and enjoyable trivia night fundraiser, allowing your organization to focus on engaging your community and raising funds.

DoJiggy Supports Trivia Night Fundraisers

Conclusions on Hosting Trivia Night Fundraisers

Organizing a successful Trivia Night Fundraiser requires detailed planning, enthusiastic marketing, and attention to detail. By following these steps and best practices, your event will provide an enjoyable evening and significantly support your fundraising goals.

Nico Caceres

About Nico Caceres

Nico is the Customer Success Specialist at DoJiggy. Originally from Bogota, Colombia, he can provide support in Spanish or English. He is starting his career in the nonprofit industry, and is passionate about soccer and salsa music which he practices in his free time.

See other posts from Nico Caceres